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MSUE Administrative Handbook: Human Resources
  
SUBJECT: BOARDS AND COMMITTEES PARTICIPATION
 
POLICY: MSU requires a listing of boards and committees on which staff members may serve that are external to the University. Staff members are covered by MSU's liability insurance if approved as work related by their immediate supervisor.
 
APPLIES TO: MSUE provost-appointed academic and non-academic staff
 
PROVISIONS/RESTRICTIONS:
 
To qualify for coverage by MSU liability insurance, the activity must be related to the conduct of programming for MSUE. The staff member submits the service as a job activity and if approved is protected should a lawsuit arise as a result of involvement on an approved board or committee. An incident report should be completed and submitted whenever a liability/negligence issue and or a lawsuit appears likely.
 
PROCEDURES:
 
  1. County Extension Directors will receive a copy of the Boards and Committees List on file for staff in the county on an annual basis from their regional director (see Boards and Committees List Form in Adobe Acrobat format). They are to review and make changes or updates to the list for all staff members in their unit.

  2. The listing should indicate if liability insurance exists for the group or organization.

  3. The county director should indicate approval of the staff activity as a work related responsibility by initialing the form. Regional Directors approve participation by CEDs or district agents.

  4. The form should be mailed to the regional office. The compiled packet of forms for all counties will be submitted annually to ANR Human Resources.

  5. Staff members who add board/committee assignments during the year are responsible to update status with the regional office, at the time the assignment is added.
 
DATE:    November 1, 1997