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MSUE Administrative Handbook: Human Resources
  
SUBJECT: STUDY LEAVE
 
POLICY: A study leave with pay, formal study or educational travel, may be granted to improve professional competence.
 
APPLIES TO: MSUE provost-appointed academic staff
 
TYPES:
            1.    Two weeks; Three weeks; Four weeks (full pay)
            2.    Three months (full pay)
            3.    Six Months (full pay)
            4.    Twelve months (one-half pay)
 
ELIGIBILITY REQUIREMENTS:
            1.    Two, Three, Four weeks leave:  One year of satisfactory service
            2.    Three months leave:  Three years of satisfactory service
            3.    Six months leave:  Six years of satisfactory service
            4.    Twelve months leave:  Six years of satisfactory service
 
PROVISIONS/RESTRICTIONS:
 
            1.    Annual leave is automatically reduced with approved study leaves as follows:
                  a.    Two weeks leave; Three weeks leave:  Travel time amount
                  b.    Four weeks leave:  5 days plus travel time amount
                  c.    Three months leave:  11 days
                  d.    Six months; Twelve months leave:  22 days

            2.    Employees are expected to return to employment with MSU Extension for a period of at least one year after completing study leaves.

            3.    A study leave requires a report of no more than one page to be submitted within 30 days following conclusion of the leave to the Unit
                    Head/Regional Director.  The report should provide an assessment and evaluation of the leave accomplishments in relation to the study leave plan.
 
PROCEDURES:
 
    1.    For off campus employees, a request for study leave is submitted in writing for approval by the Regional Extension Director through the County Extension Director.  For on campus employees, a request is submitted in writing for approval by the Associate Director through the unit administrator.  The Regional Extension Director/Associate Director consults with the MSUE Human Resources office regarding employee eligibility.  The request should include leave type, start/end dates, content of study, location of study, expected outcomes, and how current job duties will be covered while on leave.

     2.    Approved study leaves of four weeks or more, require the submission of a Leave of Absence form to the Provost's Office.  The form is prepared by the Regional Director/unit administrator and submitted to the MSUE Human Resources office for processing.
 
DATE:    April, 2009